Root-5 Solutions Limited is committed to protecting the privacy of our website and product users.
Root-5 Solutions Ltd, part of the “Root-5 Group”, understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits our websites (root-5.com / tracker-service.com / tracsassets.com), and will only collect and use personal data in ways that are described here, in a manner that is consistent with our obligations and your rights under the law.
2. What Does This Policy Cover?
3. Your Rights
If you have any cause for complaint about our use of your personal data, please contact us and we will do our best to solve the problem for you. For further information about your rights, visit https://ico.org.uk/.
4. What Data Do We Collect?
Depending upon your use of our websites, we may collect some personal / non-personal data related to your visit such as IP addresses, location, browser type, referral source, length of visit and number of page views through our analytics tools to improve our websites usability and for marketing purposes.
Other data collected is done so through contact forms and may include information such as name, business or company name, job title and contact information such as email address, telephone number or physical address.
5. How Do We Use Your Data?
The information we collect is used for internal review and is then destroyed, used to improve the content of our web pages, to customise the content and/or layout of our page for each individual visitor, and to notify consumers about updates to our websites. We do not share any of this information with external organisations for commercial purposes. Use of your personal data will always have a lawful basis, either because it is necessary for website and service performance or because you have consented through subscriptions.
Information will not be kept for any longer than is necessary in light of the reason for which it was first collected. Upon request we provide site visitors with access to all information that we maintain about them. Consumers can access this information by contacting us.
6. Do We Share Your Data?
We may compile statistics about the use of this website, including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data. We may from time to time share such data with other companies in the Root-5 Group (for development and improvement purposes) or third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
7. What Happens If Our Business Changes Hands?
8. Your Right to Withhold Information
You may access certain areas of our websites without providing any data at all. However, to use all features and functions available, you may be required to submit or allow for the collection of certain data (for example, accepting cookies).
All Cookies used by and on our websites are used in accordance with current Cookie Law.
Upon visiting our websites, a Cookie Consent message will be visible at all times requesting your approval to set Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our websites may not function fully or as intended.
Our websites use analytics services provided by Google Analytics. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling us to better understand how our website is used. This, in turn, enables us to improve our websites and the products and services offered through them. You do not have to allow us to use these Cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of our website, it does enable us to continually improve our website, making it a better and more useful experience for you.
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device. You can choose to delete Cookies on your computer or device at any time.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
10. Software and Application Data
All personal data obtained through the use of our products and/or services is managed under GDPR complaint processes. No information managed within our software and/or applications is shared with third party suppliers.
Access to our software and/or applications is password protected and cloud-based solutions are run on an ISO27001 accredited Secure Hosting Platform. If you have any questions about data protection regarding the use of our products and services, please contact us on 01224 586404.
10.1 Tracker's Hazardous Waste Module
We are capturing the following sensitive information
Personnel information including : name, email, telephone numbers, address, medical certificates, training details, face fit tests, images of contractor cards and supporting certificates to provide proof of ability to do the job.
We are capturing it because...
The Control of Asbestos Regulation 2012 requires it. Evidence is gathered to record how an asbestos removal job has been carried out, including who has been on the job and their relevant qualifications.
How do we process it?
The data will be directly input in Tracker BoS, a secure web-hosted database, or via Tracker Sync, a secure mobile application.
Who will see the data?
Any user who is given access to Tracker BoS will see all of the data for the company they work for. Any user who is given access to Tracker Sync will see the personnel details of staff and contractors available within Tracker.
What will the data be used for?
The data will never be sold by Tracker or shared with a 3rd party unless instructed by you. We will never contact personnel directly.
What will happen to it?
The data will be kept indefinitely. The Tracker customer running the Hazardous Waste module will ensure data accuracy. If information held is incorrect then they will need to correct it. Since the data is captured because of legislative requirements, it is not possible to remove it once entered.
11. Contacting Us