GDPR can be a rather intimidating concept for anyone that isn’t a ‘data officer’. With lots of overwhelming information on the internet, knowing exactly what are the right processes and procedures to have in place can be a minefield and the concept of implementing this company wide incredibly daunting.
In May 2018, the General Data Protection Regulation came into force with the aim of making personal information safer. Organisations now have to show that they are holding information accurately, lawfully and fairly, with purpose, securely and confidentially, holding no more than is necessary and for no longer than is necessary.
Asbestos organisations have the responsibility to hold their records for up to 40 years, so it is crucial that these are handled in accordance with new guidelines. GDPR regulates the processing of personal data, defined as any information relating to an identifiable person. For Asbestos contractors, this could be any of the below:
|• First & Last Name
• Date of Birth
• Contact Details (Telephone, Mobile, Etc.)
|• National Insurance No. (NI)
• CSCS Card Details (Construction Skills Certification Scheme)
• Qualifications, Training or Health Records
So how can we help? One of the problems the industry faces is around paperwork and hardcopies. With contractors often out on multiple jobs, these documents can become misplaced or lost, or even simply left sitting out awaiting sign off. With these new regulations this simply isn’t enough. Tracker digitizes all of your paperwork allowing you to gather, manage, report and maintain information in one secure central data hub.
Whether you are adding a new employee or contractor to the Tracker Back Office System, or logging an individual’s exposure hours out in the field using Tracker Mobile Sync, personal information is managed in a controlled and protected environment.
With Tracker you can deny or grant access to employees or auditors to ensure any confidential information is kept safe, and as Tracker works in real-time, it facilitates a complete water-tight audit trail of activity.
For more information on GDPR, visit the Information Commissioners Office website at https://ico.org.uk/.